From Offer to Impact: Building a Step-by-Step Onboarding Process That Works

Simple and Effective Steps for Onboarding a New Employee

Step 1

Ensure your onboarding checklist is printed out to monitor the tasks that need to be completed.

"As a standard practice, I utilized an Excel sheet for my onboarding checklist, having created a customized digital version of this."

Step 2

Prepare the required forms and templates to be completed by the employee.

Employee’s Information Form
Emergency Contact
Bank Details
Company Policies & Business Code of Conduct
Non-Disclosure Agreement
Non-Compete Agreement
Assets Assignment (Laptop, Cellphone, Sim Card, etc)
Pre-employment Medical Exams
Induction Training
HSE Induction Record

Step 3

Obtain employees' signatures and personal.

"Ensure that all documents are accurately completed with the necessary signatures and dates to uphold the integrity of the information provided, thereby preventing potential issues in the future."

Step 4

Provide a brief overview covering the company background, history, mission statement, vision, core values, and health, safety, and environmental (HSE) policies.

"PowerPoint presentations with audio are beneficial, as I have consistently utilized them for onboarding new hires in the company where I was employed."

Step 5

Conduct a safety training and orientation session on personal protective equipment (PPE), the Health, Safety, and Environment Observations.

"I use the HSE Do It database specifically for this purpose, allowing participants to take a quiz and receive results immediately after the orientation. This application is available for download on my website."

Step 6

Create a folder labeled with the employee's name and organize the files accordingly.

"I stored all HR-related files in a database I developed using Microsoft to efficiently organize the files and enhance retrieval speed. The application is available for download if you wish to try it."

Step 7

Obtain a copy of the individual's identification, such as a national resident ID, a Passport, or a Driver's license.

"Obtaining a copy is simple by using WhatsApp on mobile phones, as I often do here in Saudi Arabia."

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PROCEDURE HOW TO REQUEST NEW COMPANY STC SIM CARD N SAUDI ARABIA

Step 1 Fill out the STC Authorized Letter Form similar to below sample. Step 2 Get it stamped with company seal and signed by authorized person for example General Manager. Step 3 Send the accomplished Authorized Letter with your company representative for Chamber of Commerce along with the supporting documents, as follows: Certificate of Registration (CR) - clear copy National ID for authorized person and representative- clear copy System generated form STC portal - printout Step 4 Submit the attested STC Authorized Letter along with the abovementioned supporting documents to STC nearest branch\outlet. Step 5 Get a copy of the new sim upon receipt thereof from the representative. Step 6 Prepare Asset Assignment Form with user's information and add the sim details and attached the copy of sim. Step 7 Get the user's signature to affix in the Asset Assignment Form upon issuance of the sim for your file copy.

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